Job: Book-keeper/ Administrator

Support Arts Gardening Education (SAGE)

SAGE runs a Horticultural Therapy Project for adults with mental health problems called SAGE Greenfingers. The garden is sited on an allotment in Burngreave with an administrative office based nearby.

We are seeking a friendly, organised and experienced administrator to support our small team and the SAGE Director. You will have excellent communication skills and experience of financial administration.

Job description

• Job title: Book-keeper /Administrator

• Salary: £17,400 (pro rata)

• Hours: 11 per week (Exact hours and when they will be worked will be negotiated with the successful candidate).

• Annual Leave: 25 days per annum pro rata

• Pension: 10% Employers contribution

• Reports to: SAGE Director

Initial contract until September 2009. Applications for secondments are welcome.

Application details

For a full application pack, please send an A4 SAE to:

SAGE Director, Minna House, 30 Minna Road, Sheffield, S3 9AZ.

Or e-mail: sagegreenfingers@yahoo.co.uk

Closing date for applications

12 noon Monday 3rd November 2008.

Interviews will take place on Wednesday 12th November.

SAGE promotes diversity and welcomes applications from all backgrounds.

The successful applicants will be required to complete an Enhanced CRB check.

Main Duties and Responsibilities

• Using Quickbooks to input data for recording income and expenditure.

• Using Excel spreadsheets for monitoring and evaluation purposes.

• Using MSWord to produce letters, reports, administrative forms and minutes of meetings.

• Management of manual and electronic filing systems.

• Photocopying and collating documents.

• Managing incoming and outgoing post and e-mails.

• Answering telephone and postal queries where appropriate.

• Taking referrals.

• Providing information to other agencies regarding the project.

• Book-keeping tasks;

  • Processing invoices and making cheque requisitions

  • Handling petty cash and banking

  • Recording income and expenditure

  • Reconciling expenditure with bank statements

  • Monitoring budgets

• Producing monthly management reports comparing actual income and expenditure against budgets.

• Maintaining stationery supplies and placing equipment orders.

• Organising meetings and booking venues, catering, transport etc for events.

• Minute taking.

• Use of communication systems e.g. message book.

• Welcoming occasional visitors to the centre and offering refreshments as required.

• Maintaining and updating records of referrals and service users.

• Updating and maintaining inventories.

• Working in line with SAGE policies and procedures.

• Undertaking any training required by the post.

• To undertake all duties in a professional manner to support the success of SAGE Greenfingers.

• To undertake any other reasonable duties that may arise.

Support Arts Gardening Education

Registered Charity No: 1114743

Funded by Burngreave New Deal For Communities